Guidelines for a Successful Event

ADVANCE NOTICE

Successful events begin with proper planning. Please be sure to allow enough lead time so that you will receive exactly what you need.  Events should be planned as early as possible with the Development Center’s Event Coordinator.  We recommend contacting the Event Coordinator as soon as you have a date for your event. 

CANCELLATIONS

1. Room Cancellation Policy:
   There is a room cancellation fee of $50.00 per room if cancelled less than five (5) business days prior to the event. 
    
2. Cancellations within 24 hours and No Shows:
   If you do not cancel your event and fail to show up you will be billed for the room and the estimated administrative fee on the contract. 

ADMINISTRATION FEE

An administration fee of $20.00 per hour will be applied to all events. Billing will reflect the Event Coordinator’s actual time on site and include set-up and take down times. 

BILLING AND PAYMENT

An appropriate purchase order number, major credit card (Visa, Master Card or American Express) or corporate check is required when you make your reservation. Please sign the event sheet that will be sent to you after you place your order and return it with your PO number. Payment is due within 15 days of receipt of the invoice. Large events and special occasions may require a deposit. Please contact the Event Coordinator for additional information. 

CATERING AND MENU SELECTIONS

Attached is a current list of approved caterers and their contact information. Your Agencies and Organizations are responsible for ordering your own catering and making all necessary arrangements for the delivery and payment of your selections. The ESC event coordinator must be notified of your catering selection as soon as possible and no later than 10 days prior to the event. Wait staff is available at an additional cost for served or wait staff assisted meals. 

RESERVATIONS

To reserve your room please click on the room reservations link on the right and complete the form.